Child Protection Policy

Child protection policy 


Internal Rules Document – April 2023 

This document is the Child Protection Policy for GITANAS FEMINISTAS POR LA DIVERSIDAD,  

CIF: G86781655.   


The mission of the organisation is: 

Our goal and mission is to organize and manage activities, undertake actions and projects  which will help and actively support the process of female empowerment and social inclusion in modern life. We aim at helping to overcome all   those practices that undermine human dignity and personal autonomy. Our activities include the organization and management of services that facilitate the process of education and training, at all levels: with children, adolescents, and young adults who are in a situation of social exclusion. 

We value the respect of different identities, the equal dignity and the fundamental values of civilized life, we work to combat prejudice about Roma and all forms of discrimination, organize various activities in the fight against stereotypes.  

This Child Protection Policy is known and respected by all members, staff and collaborators of the organisation. It will be followed and promoted by those in the position of leadership within the organisation. 

This document has been developed in collaboration with other organisations of European countries that work within and for the promotion of Roma people and communities. 

The organisation does not undertake activities with children in the absence of their parents/carers or, in respect of the everyday life and the traditions of Roma people, their grandparents or other adult close family members. Parents/carers remain responsible for their children’s welfare throughout all the work undertaken by the organisation. 

Our organisation observes and engages youth also directly in the activities. We know that being a young person makes them vulnerable to abuse by adults. The purpose of this policy is to make sure that the actions of any adult in the context of the work carried out by the organisation are transparent and safeguard and promote the welfare of all young people. 

If any parent or young person/child has any concerns about the conduct of any member of the organisation, this should be raised in the first instance with MARÍA JOSÉ JIMÉNEZ CORTIÑAS, our designated child protection contact. 



Principles upon which this Child Protection Policy is based: 

  • The welfare of a child or young person will always be paramount. 
  • The welfare of families will be promoted. 
  • The rights, wishes and feelings of children, young people and their families will be respected and listened to. 
  • Those people in positions of responsibility within the organisation will work in accordance with the interests of children and young people and follow the policy outlined below. 
  • Those people in positions of responsibility within the organisation will ensure that the same opportunities are available to everyone and that all differences between individuals will be treated with respect. 

This Child Protection Policy will be explained to all members, staff and collaborators of the organisation that work or engage with children. Culture, traditions and style of life of Roma communities where we work will be taken into account and respected, but the welfare of a child or young person will always be paramount. 




  1. Immediate Action to Ensure Safety

Immediate action may be necessary at any stage in involvement with children and families. 


  • If emergency medical attention is required this can be secured by calling an ambulance or taking a child to the nearest Accident and Emergency Department. 
  • If a child is in immediate danger the police should be contacted as they alone have the power to remove a child immediately if protection is necessary, via Police Protection Order. 


  1. Recognition of Abuse or Neglect


Abuse or neglect of a child is caused by inflicting harm, or by failing to act to prevent harm.  Children may be abused in a family or in an institutional or community setting: by those known to them or more rarely by a stranger.  


Physical Abuse 


Physical abuse may involve hitting, shaking, throwing, poisoning, burning or scalding, drowning, suffocating, or otherwise causing physical harm to a child.  Physical harm may also be caused when a parent or carer feigns the symptoms of, or deliberately causes ill health to a child whom they are looking after.   


Emotional Abuse 


Emotional abuse is the persistent emotional ill treatment of a child such as to cause severe and persistent adverse effects on the child’s emotional development. It may involve conveying to children that they are worthless or unloved, inadequate, or valued only in so far as they meet the needs of another person. It may feature age or developmentally inappropriate expectations being imposed on children. It may involve causing children frequently to feel frightened or in danger, or the exploitation or corruption of children. Some level of emotional abuse is involved in all types of ill treatment of a child though it may occur alone. 


Sexual Abuse 


Sexual abuse involves forcing or enticing a child or young person to take part in sexual activities, whether or not the child is aware of what is happening. The activities may involve physical contact, including penetrative (rape) or non-penetrative acts. They may include non-contact activities, such as involving children in looking at, or in the production of, pornographic material, or watching sexual activities, or encouraging children to behave in sexually inappropriate ways. 




Neglect is the persistent failure to meet a child’s basic physical and/or psychological needs, likely to result in the serious impairment of the child’s health or development. It may involve a parent or carer failing to provide adequate food, shelter and clothing, failing to protect a child from physical harm or danger, or the failure to ensure access to appropriate medical care or treatment.  It may also include neglect of, or unresponsiveness to, a child’s basic emotional needs. 



Individuals within the organisation need to be alert to the potential abuse of children both within their families and also from other sources including abuse by members of that organisation. 

The organisation should know how to recognise and act upon indicators of abuse or potential abuse involving children. There is an expected responsibility for all members of the organisation to respond to any suspected or actual abuse of a child in accordance with these procedures.   

It is good practice to be as open and honest as possible with parents/carers about any concerns. 

However, you must not discuss your concerns with parents/carers in the following circumstances: 

  • where sexual abuse is suspected; 
  • where organised or multiple abuse is suspected; 
  • where fictitious illness by proxy (also known as Munchausen Syndrome by proxy) is suspected; 
  • where contacting parents/carers would place a child, yourself or others at immediate risk. 


What to do if children talk to you about abuse or neglect 

It is recognised that a child may seek you out to share information about abuse or neglect or talk spontaneously individually or in groups when you are present. In these situations, you must: 

  • Listen carefully to the child.  DO NOT directly question the child. 
  • Give the child time and attention. 
  • Allow the child to give a spontaneous account; do not stop a child who is freely recalling significant events. 
  • Make an accurate record of the information you have been given taking care to record the timing, setting and people present, the child’s presentation as well as what was said. Do not throw this away as it may later be needed as evidence. 
  • Use the child’s own words where possible. 
  • Explain that you cannot promise not to speak to others about the information they have shared. 
  • Reassure the child that: 

you are glad they have told you; 

they have not done anything wrong; 

what you are going to do next. 

  • Explain that you will need to get help to keep the child safe. 
  • Do NOT ask the child to repeat his or her account of events to anyone. 


  1. Consulting about your concern


The purpose of consultation is to discuss your concerns in relation to a child and decide what action is necessary.  

You may become concerned about a child who has not spoken to you, because of your observations of, or information about that child. 

It is good practice to ask a child why they are upset or how a cut or bruise was caused, or respond to a child wanting to talk to you. This practice can help clarify vague concerns and result in appropriate action. 

If you are concerned about a child you must share your concerns. Initially you should talk to the person designated as responsible for child protection within your organisation. In this organisation this person is MARÍA JOSÉ JIMÉNEZ CORTIÑAS 

If this person is implicated in the concerns, you should discuss your concerns directly with Social Services. 

You should consult externally with your local Social Services Department in the following circumstances: 

  • when you remain unsure after internal consultation as to whether child protection concerns exist; 
  • when there is disagreement as to whether child protection concerns exist; 
  • when you are unable to consult promptly or at all with your designated internal contact for child protection; 
  • when the concerns relate to any member of the organisation. 


Consultation is not the same as making a referral but should enable a decision to be made as to whether a referral to Social Services or the Police should progress. 






  1. Making a referral

A referral involves giving Social Services or the Police information about concerns relating to an individual or family in order that enquiries can be undertaken by the appropriate agency followed by any necessary action. 

In certain cases, the level of concern will lead straight to a referral without external consultation being necessary. 

Parents/carers should be informed if a referral is being made except in the circumstances outlined above. 

However, inability to inform parents for any reason should not prevent a referral being made. It would then become a joint decision with Social Services about how and when the parents should be approached and by whom.   


If your concern is about abuse or risk of abuse from a family member or someone known to the children, you should make a telephone referral to your local Social Services Office.  

Information required. 

Be prepared to give as much of the following information as possible (in emergency situations all of this information may not be available). Unavailability of some information should not stop you making a referral. 

  • Your name, telephone number, position and request the same of the person to whom you are speaking. 
  • Full name and address, telephone number of family, date of birth of child and siblings. 
  • Gender, ethnicity, first language, any special needs. 
  • Names, dates of birth and relationship of household members and any significant others. 
  • The names of professionals’ known to be involved with the child/family for example: medical doctor, school.  
  • The nature of the concern; and foundation for them. 
  • An opinion on whether the child may need urgent action to make them safe. 
  • Your view of what appears to be the needs of the child and family. 
  • Whether the consent of a parent with parental responsibility has been given to the referral being made. 


Action to be taken following the referral 


  • Ensure that you keep an accurate record of your concern(s) made at the time. 
  • Put your concerns in writing to Social Services following the referral (within 48 hours). 
  • Accurately record the action agreed or that no further action is to be taken and the reasons for this decision. 


  1. Confidentiality

The organisation should ensure that any records made in relation to a referral should be kept confidentially and in a secure place. 

Information in relation to child protection concerns should be shared on a “need to know” basis.  However, the sharing of information is vital to child protection and, therefore, the issue of confidentiality is secondary to a child’s need for protection. 


If in doubt, consult   



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